Privacy Policy

Privacy Policy
Effective Date: 30 March 2025

1. Who We Are
This website is operated by the Widows Sons Masonic Bikers Association – Sussex Chapter ("we", "our", or "us"). We are committed to protecting your personal data and respecting your privacy in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA).

Website: https://sussex.wsmba.uk
Email: secretary@sussex.wsmba.uk

2. What Personal Data We Collect

We may collect and process the following personal information:

  • Your name
  • Your email address
  • Your telephone number
  • Masonic Lodge details (name, number, rank, province)
  • Any personal information you provide voluntarily via website forms or direct email
  • Technical data (such as IP address, browser type, and operating system) via website analytics

We do not collect any special category data (e.g. health, race, religious belief) through our website.

3. How We Use Your Personal Data

We use your personal data for the following purposes:

  • Responding to general or membership enquiries
  • Administering communication with members and applicants
  • Sharing information about events and Chapter activities
  • Maintaining records in accordance with Masonic and legal requirements
  • Website security and performance monitoring

4. Lawful Basis for Processing

We process your personal data under the following legal bases:

  • Consent: You have given clear permission for us to contact you or process your data
  • Contractual: Processing is necessary in relation to membership or pre-membership steps
  • Legal obligation: We must process your data to comply with UK laws
  • Legitimate interests: We use your data in ways you would reasonably expect, such as communications and website improvement

5. Who We Share Your Data With

We may share your data, when necessary, with:

  • Relevant Chapter Officers and Area Representatives
  • IT service providers involved in operating the website
  • Masonic Lodges or Provincial Offices (only to confirm Masonic standing, if applicable)
  • Legal authorities, where required by law

We never sell or rent your data to third parties.

6. Data Retention

We only retain your personal data for as long as necessary for the purpose it was collected. For members, this may extend to 7 years after membership ends, in line with legal obligations and good record-keeping practice.

7. Your Rights

Under the UK GDPR, you have the right to:

  • Access your personal data
  • Correct inaccurate or incomplete data
  • Request deletion of your data
  • Restrict or object to how we process your data
  • Withdraw consent at any time (where applicable)
  • Complain to the Information Commissioner’s Office (ICO): www.ico.org.uk

8. Cookies and Analytics

We may use basic cookies or third-party analytics (such as Google Analytics) to monitor site traffic and performance. These do not collect personal identifiers. You can manage cookie preferences through your browser settings.

9. Data Security

We apply appropriate technical and organisational measures to protect your personal data from unauthorised access, disclosure, or loss.

10. Data Transfers Outside the UK

We do not knowingly transfer your personal data outside the UK. If this changes, we will ensure appropriate safeguards are in place, in line with UK data protection laws.

11. Changes to This Policy

We may update this Privacy Policy to reflect changes in the law or our data handling practices. Updates will be posted on this page.

12. Contact Us

For any questions about how we handle your personal data, or to exercise your rights, please contact:

Widows Sons MBA – Sussex Chapter
Email: secretary@sussex.wsmba.uk
Website: https://sussex.wsmba.uk